Embassy of Japan in Malaysia

The Executive Committee of the 60th Anniversary of Malaysia-Japan Diplomatic Relations invites applications from organisers whose projects celebrate the 60th Anniversary of the Establishment of Malaysia-Japan Diplomatic Relations for the entitlement to use the title “The 60th Anniversary of the Establishment of Malaysia-Japan Diplomatic Relations” with the official logo mark on the PR materials of their projects. The details of the approval criteria and the application process are as follows.

1. Scopes of Project
The project field is broad, such as political science, economics, social, education, sports, science, culture and arts, academic and tourism.

2. Eligible Organisation
The eligible organisations are not limited to the governmental bodies but targeted to various institutions such as government, local autonomy, private company, cultural organisation, research institute, university and NGO.

3. Period & Location
The project should be held in Malaysia within the period from 1st January to 31st December 2017.

If the location of the event is expected in Japan, please contact the administration office in Japan: Second Southeast Asia Division, Ministry of Foreign Affairs of Japan. (Section 7. Contact & Enquiries).

Please refer to the following homepage for more details http://www.my.emb-japan.go.jp

4. Approval Criteria

1. The activities of the project for the 60th Anniversary of the Establishment of Malaysia-Japan Diplomatic
Relations (hereafter “Anniversary Project”) are considered to contribute to the promotion of exchange between
Japan and Malaysia, encouraging mutual understanding and strengthening friendly relations.
2. Even if the project is profitable business such as Japan Fair which sells the product, the project activities
planned for ‘Anniversary Project’ satisfying the above section (1) could be the target of the scope. Those
activities which are considered as normal business or the events which are not open to the public are out of the target.
3. Even though the project name includes the private company name, those social contributing activities
and research projects which satisfy the above (1) could be the target of the scope. However in case that
the same activities are carried out regularly, the organizers are requested to include the additional elements
which are relevant to ‘Anniversary Project’ as much as possible.
4. The projects which could have a positive influence to the younger and next generation as stated in (1),
and also which could strengthen the ties not only Malaysia-Japan but also ASEAN-Japan are highly
welcomed for ‘Anniversary Project’.
5. The project should refrain from promoting specific ideology on religion, and it should not infringe the public
order or decent customs.
6. The execution of the project including expense should be responsible entirely by the organizers.
7. The organiser of the project should observe the laws and regulations of the location without infringing the
right of other parties (Including copyright issues).
8. The project should have a clear purpose and detail with high feasibility of execution.
The organisers must not have been involved in infringing the relationship between Malaysia and Japan in the past.

5.    Privilege of Certification
1. The approved projects are allowed to state ‘60th Anniversary of the Establishment of Malaysia-Japan
Diplomatic Relations and apply logo mark on PR media (posters, brochures, websites) as a privilege.
   2. Approved projects may be displayed on the websites of the Embassy of Japan in Malaysia and
   Embassy of Malaysia in Japan.

6.    Application Process
1.  The organisers who wish to apply for the “Anniversary Project” will need to submit the documents strictly
two weeks prior to the commencement date of the project to the “The Secretariat of Executive Committee
   of the 60th Anniversary of the Establishment of Malaysia-Japan Diplomatic Relations”, the Embassy of
Japan in Malaysia by post or e-mail (mentioned in paragraph 7).

(1)  Letter of request

(2)  Project Application Form

(3)  Project Summary

(4)  Letter of Undertaking
(Full completion with official signature)

(5)  Organisation Profile
Regulations, Rules, Articles of Incorporation, Act of Donation, List of Directors, Organisation History,
     Operation Tracks etc. (The organisers who are ministry, consulate, local government, public foundation
under the Ministry of Foreign Affairs are requested to contact us in advance for the minimum requirement of documents) .

(6)  Financial Planning Statement

(7)  Endorsement Form

2. After receiving the application documents, “Executive Committee of the 60th Anniversary of the
Establishment of Malaysia-Japan Diplomatic Relations” will evaluate the project with the approval criteria stated
above from (1) to (5).

3. Executive Committee of the 60th Anniversary of the Establishment of Malaysia-Japan Diplomatic Relations”
   will notify the outcome of the evaluation in writing. The electronic data of the 60th anniversary of the
Establishment of Malaysia-Japan Diplomatic Relations logo mark will be directly sent to the applicant.

(Note)
The project with public grant which is sponsored or supported by The Japan Foundation or Agency for Cultural Affairs are entitled to use “The 60th Anniversary of the Establishment of Malaysia-Japan Diplomatic Relations” with the official logo mark on their PR materials by simply submitting the “Project Summary”.

7.    Contacts & Enquiries
In principle, please approach the contact in the country of your residence.

Contact in Malaysia:
Secretariat of Executive Committee of the 60th Anniversary of the Establishment of Malaysia -Japan Diplomatic Relations
Embassy of Japan in Malaysia
Address: No.11 Persiaran Stonor, Off Jalan Tun Razak, 50450 Kuala Lumpur, Malaysia
Telephone:+60-3-2177-2600 (Mr. Nishikawa)
E-mail: jis@kl.mofa.go.jp (For submission)

Contact in Japan:
Ministry of Foreign Affairs of Japan
Second Southeast Asia Division
Address:2-1, 2-chome Kasumigaseki, Chiyoda-ku, Tokyo 100-8919, Japan
Telephone:03-5501-8265
E-mail:japanmalaysia60@mofa.go.jp

8.    Important Notice
1. Please make the copy of submitted documents in advance as the application document will not be returned.
2. Enquiries on the actual evaluation will not be entertained.
3. Please inform us immediately in writing if there is any change or cancellation on the approved project.
4. The approval shall be withdrawn if the approved project has been cancelled or the activities are judged to be
inappropriate from approval criteria.
5. The organisers are fully responsible for the execution of the project even after the approval of the project as the
   “Anniversary Project”. The approval itself does not mean that the Ministry of the Foreign Affairs and the Embassy
of Japan in Malaysia will assume any responsibility or duty including the financial aspect.
6. The use of the 60th Anniversary of the Establishment of Malaysia -Japan Diplomatic Relations logo is meant
to identify with the 60th Anniversary of the Establishment of Malaysia -Japan Diplomatic Relations celebrations,
and does not imply official endorsement of any event, product or service.
   7. It is strictly prohibited to use the “60th Anniversary of the Establishment of Malaysia -Japan Diplomatic Relations”
   logo for other project or for other organiser besides the one applied.
8. Within one month after the project completion, the report which summarises the activities of the project and
the outcome with statement of account must be submitted to “Secretariat of Executive Committee of the 60th
Anniversary of the Establishment of Malaysia -Japan Diplomatic Relations”, The Embassy of Japan in Malaysia).
Please take note that the contents of the report may be shown on the homepage of the Ministry of the Foreign
Affairs or the Embassy of Japan in Malaysia.