Visa application appointment
2025/4/23
Appointment is required to submit visa application.
Please fill in the information below to make an appointment in advance and wait for us to confirm your appointment before visiting the Embassy.
IMPORTANT NOTES:
Email ： visa@kl.mofa.go.jp
Subject of Email: Appointment for visa application
Email content (Please copy and paste the below format to your email)
＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊Appointment for visa application＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊
1) Full name of visa applicant (same as passport) and Nationality : Compulsory to fill in
2) if more than one applicants, list down all visa applicants’ name and relationship with applicant (1)
1. Fill in Name, Fill in Relationship
2. Fill in Name, Fill in Relationship
3. Fill in Name, Fill in Relationship
3) Travel agent /company representative can submit visa application on behalf, please provide the information stated below:
I) Full name of travel agent/ company representative who will come to submit application:
II) Name of travel agency/ Company:
4) Contact Number : Compulsory to fill in
5) Purpose of visit (e.g. tourism, business, visit family, visit friend, spouse to Japanese, COE holder as student/dependent etc) : Compulsory to fill in
6) Intended date of travel and length of stay (DD/MM/YY) : Compulsory to fill in
Example:1-15 Dec, 2023(15days)
7) Current Place of Residence in Malaysia : Compulsory to fill in State
The Embassy of Japan in Kuala Lumpur only accepts visa applications and visa inquiries from Kuala Lumpur, Selangor, Negeri Sembilan, Malacca, Pahang and Johor Residents.
For residents of other states, please contact the respective consulate office regarding visa application.
8) For non-Malaysian applicant, please email a copy of your Malaysia long term stay visa sticker or the ePASS in PDF (file size below 10 MB) (compulsory to provide)
For Permanent resident of Malaysia, MyPR card is required. For other long term stay visa holder, a copy of your Malaysia long term stay visa sticker or the ePASS with QR Code is required. We do not accept approval letter/i-kad as long term stay visa confirmation.
We will not accept your visa application request if you do not have a valid Malaysia long term stay visa. Please refer to the visa application criteria for non-Malaysian here.
9) For visa application with COE (Certificate of Eligibility), please email a copy of your COE
COE is required for long term visa such as employment, student, dependent visa & etc, please refer to this link here
10) Preferred date and time of visit to the Embassy: Compulsory to fill in the below information
First choice: Please fill in date
Second choice: Please fill in date
Third choice: Please fill in date
Note: If the slot is not available upon receiving your request, we will give you the next available slot.
Please fill in the information below to make an appointment in advance and wait for us to confirm your appointment before visiting the Embassy.
IMPORTANT NOTES:
- Embassy will not respond to your request if you did not provide all the information required.
- Please do not email us multiple times. Embassy will respond to your appointment request within a few days (not including public holiday and weekend). If the requested slot is not available upon receiving your request, we will give you the next available slot.
- Once you secure an appointment, we need 5 – 7 working days to process the visa application. It is advisable to apply for visa 2-3 months prior to your tentative date of travel. We do not have expedited services.
- Please do not confirm or purchase flight ticket before getting your visa. The Embassy will not be responsible for ticket purchased prior to getting a visa/ delay in visa application/visa being rejected.
Email ： visa@kl.mofa.go.jp
Subject of Email: Appointment for visa application
Email content (Please copy and paste the below format to your email)
＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊Appointment for visa application＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊
1) Full name of visa applicant (same as passport) and Nationality : Compulsory to fill in
2) if more than one applicants, list down all visa applicants’ name and relationship with applicant (1)
1. Fill in Name, Fill in Relationship
2. Fill in Name, Fill in Relationship
3. Fill in Name, Fill in Relationship
3) Travel agent /company representative can submit visa application on behalf, please provide the information stated below:
I) Full name of travel agent/ company representative who will come to submit application:
II) Name of travel agency/ Company:
4) Contact Number : Compulsory to fill in
5) Purpose of visit (e.g. tourism, business, visit family, visit friend, spouse to Japanese, COE holder as student/dependent etc) : Compulsory to fill in
6) Intended date of travel and length of stay (DD/MM/YY) : Compulsory to fill in
Example:1-15 Dec, 2023(15days)
7) Current Place of Residence in Malaysia : Compulsory to fill in State
The Embassy of Japan in Kuala Lumpur only accepts visa applications and visa inquiries from Kuala Lumpur, Selangor, Negeri Sembilan, Malacca, Pahang and Johor Residents.
For residents of other states, please contact the respective consulate office regarding visa application.
8) For non-Malaysian applicant, please email a copy of your Malaysia long term stay visa sticker or the ePASS in PDF (file size below 10 MB) (compulsory to provide)
For Permanent resident of Malaysia, MyPR card is required. For other long term stay visa holder, a copy of your Malaysia long term stay visa sticker or the ePASS with QR Code is required. We do not accept approval letter/i-kad as long term stay visa confirmation.
We will not accept your visa application request if you do not have a valid Malaysia long term stay visa. Please refer to the visa application criteria for non-Malaysian here.
9) For visa application with COE (Certificate of Eligibility), please email a copy of your COE
COE is required for long term visa such as employment, student, dependent visa & etc, please refer to this link here
10) Preferred date and time of visit to the Embassy: Compulsory to fill in the below information
First choice: Please fill in date
Second choice: Please fill in date
Third choice: Please fill in date
Note: If the slot is not available upon receiving your request, we will give you the next available slot.