Visa to Japan

2026/3/24

Important Notice

Embassy of Japan in Malaysia will be closed on 20th of July.

All visa appointments must be made through our online appointment system.
 
[Online appointment system]　https://malaysia.rsvsys.jp

Frequently Asked Questions (FAQ)

Please Click here for the page of common FAQs.

Procedures for Applying for a Japanese Visa

STEP 1

Determine if you need a visa to go to Japan 
• The Visa Waiver Program applies based on your nationality, NOT on your Malaysia residence status (including Permanent resident).

 
 

STEP 2

 

STEP 3

  • Please click on the applicable box below to check visa application documents.
  • If you intend to stay in Japan for more than 90 days (study, employment, training, internship, dependent, spouse & etc), please refer to "COE Holders"
 
        

You may check for the required documents according to the type of Malaysia long term visa you are holding

        

        

STEP 4 

All visa appointments must be made through our online appointment system.
 
[URL]　https://malaysia.rsvsys.jp

Important Notice Regarding Visas for Multiple Applicants

If you are submitting and collecting visa applications on behalf of more than one adult applicant (for family members e.g. spouse, children, parents), you must bring the following to your appointment

 Two sets of ORIGINAL Authorization Letters from each applicant
 ・One set for visa submission
 ・One set for visa collection 

Download Form: You can download the official template here: Authorization Letter (PDF)

Crucial Requirements

●No Digital/Scanned Copies: Digital signatures, photocopies, or scanned copies of the form are strictly not acceptable. The form must be signed manually with a pen.

●No Minor Authorization Needed for underage children (below 18) : Minor applicants do not require an authorization letter.

●Do Not Bring Minors: Please do not bring minor children to the appointment.

Strict Policy: If you do not have the original, manually signed authorization letters at your appointment, we will not accept your visa application.

STEP 5

Receive appointment email from the Embassy. Visit the Embassy of Japan to submit all the documents at visa counter on the date set by the Embassy. Press A button on the numbering machine and wait for your number to be called once you enter the Visa Hall. 
 

STEP 6

Visit the Embassy to collect passport and pay the visa fee at Visa Counter 5 : Collection time & Fees
 

STEP 7

Check the current border restrictions on entering Japan: Visiting Japan  
If you are a foreign national who holds a long term residence status in Japan, you will need to have valid (a) residence card, (b)valid re-entry permit to re-enter Japan. Please check Re-entry to Japan

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Embassy location, Passport collection time

 
•  Please come to collect your passport on the “collection date” stamped on your receipt. Collection time : afternoon 2:00 to 4:00 pm. If you missed your passport collection date stated on your receipt, you can collect your passport, anytime between 2:00 to 4:00 pm (Monday to Friday, except Embassy Holiday) after the date of collection.
 
• No parking available, it is advisable to take public transport.
 
• The Embassy DO NOT accept any applications by mail/post.
 
 
Location
Embassy of Japan in Kuala Lumpur
No. 11 Persiaran Stonor,
Off Jalan Tun Razak,
50450 Kuala Lumpur,
Malaysia

Click here for Google location map

Nearest train station, LRT Ampang Park station or MRT Conlay station
 
Office hour
Click here
(by appointment only)
 
  

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Fees

 
  • Malaysia Nationals are exempt from visa fees. (Some countries and regions are also exempt from visa fees. Please check the Visa Fee Exempt list  to find out if your visa fee is waived. )
  • For other nationalities, please refer to the link here.
  • We accept CASH only. We DO NOT accept personal checks, credit cards, e-wallet payments. 
Citizens of the following countries are exempt from paying visa fees
 
Armenia
Australia
Austria
Azerbaijan
Bahamas
Bangladesh
Barbados
Belarus
Belgium
BNO (British National Overseas)
Bulgaria
Canada
Colombia
Costa Rica
Croatia
Cyprus
Czech Republic
Denmark
El Salvador
Estonia
Germany
Georgia		 Honduras
Hong Kong S.A.R
Hungary
Iceland
Ireland
Italy
Jordan
Kazakhstan
Korea
Kyrgyzstan
Latvia
Lesotho
Lithuania
Luxembourg
Macau S.A.R
Macedonia
Malaysia
Malta
Mauritius
Mexico
Moldova
Monaco		 Netherlands
New Zealand
Pakistan
Philippines (only for Temporary Visitor visa and Entertainer visa)
Poland
Portugal
Romania (only for Temporary Visitor visa)
Russia
San Marino
Slovakia
Slovenia
Spain
Suriname
Sweden
Tajikistan
Turkmenistan
Ukraine
USA
Uzbekistan
 
 

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Visiting Japan

  • After April 29, 2023, pre-registration for quarantine procedures on Visit Japan Web are no longer required, however, you can still use Visit Japan Web to pre-register for "Immigration", "Customs" and "Tax-free Shopping Service" (Optional). 
Visit Japan Web

 

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Contact

 
JAPAN VISA INFORMATION HOTLINE
(TOLL FREE CALL)		 WebRTC 
  • Available in English, Vietnamese, Russian and Ukrainian: 24 hours/7 days a week
Foreign Residents Support Center
(Immigration Services Agency) 		 81-3-5796-7112
  • Available in Japanese, English, Chinese, Korean, Spanish, Portuguese, Vietnamese, Tagalog (Filipino), Nepali, Indonesian, Thai, Cambodian, Burmese, Mongolian, French, Sinhalese, Urdu.
  • 8:30 AM - 3 PM (JST)/weekday
The Ministry of Health, Labour and Welfare of Japan 81-3-3595-2176
  • Available in Japanese, English, Chinese, and Korean.
  • 9 AM - 9 PM (JST)
The Embassy of Japan in Malaysia 03 - 2177 2600 (General)
Mon-Fri 8:30 AM to 12:30 PM, 1:30 PM to 4:30 PM
 

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