Visa to Japan

2026/3/24

Important Notice

As of 9:00 a.m. on May 20 all appointment slots are fully booked until May 26, 2026. 

Japanese embassy will be closed on May 27, June 1 due to public holiday.
 

Frequently Asked Questions (FAQ)

Please Click here for the page of common FAQs.

Procedures for Applying for a Japanese Visa

STEP 1

Determine if you need a visa to go to Japan 
• The Visa Waiver Program applies based on your nationality, NOT on your Malaysia residence status (including Permanent resident).

 
 

STEP 2

 

STEP 3

  • Please click on the applicable box below to check visa application documents.
  • If you intend to stay in Japan for more than 90 days (study, employment, training, internship, dependent, spouse & etc), please refer to "COE Holders"
 
        

You may check for the required documents according to the type of Malaysia long term visa you are holding

        

        

STEP 4 

Request for an appointment by email: visa application appointment 
Wait for the Embassy to confirm appointment within 7 working days 

Important Notice Regarding Visas for Multiple Applicants

If you are submitting and collecting visa applications on behalf of more than one adult applicant (for family members e.g. spouse, children, parents), you must bring the following to your appointment

 Two sets of ORIGINAL Authorization Letters from each applicant
 ・One set for visa submission
 ・One set for visa collection 

Download Form: You can download the official template here: Authorization Letter (PDF)

Crucial Requirements

●No Digital/Scanned Copies: Digital signatures, photocopies, or scanned copies of the form are strictly not acceptable. The form must be signed manually with a pen.

●No Minor Authorization Needed for underage children (below 18) : Minor applicants do not require an authorization letter.

●Do Not Bring Minors: Please do not bring minor children to the appointment.

Strict Policy: If you do not have the original, manually signed authorization letters at your appointment, we will not accept your visa application.

STEP 5

Receive appointment email from the Embassy. Visit the Embassy of Japan to submit all the documents at visa counter on the date set by the Embassy. Press A button on the numbering machine and wait for your number to be called once you enter the Visa Hall. 
 

STEP 6

Visit the Embassy to collect passport and pay the visa fee at Visa Counter 5 : Collection time & Fees
 

STEP 7

Check the current border restrictions on entering Japan: Visiting Japan  
If you are a foreign national who holds a long term residence status in Japan, you will need to have valid (a) residence card, (b)valid re-entry permit to re-enter Japan. Please check Re-entry to Japan

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General Rules for Visa Application

 
Criteria to apply visa in Malaysia
Foreigners (non-Malaysian nationals) who wish to apply for Japan visa at the Embassy of Japan in Malaysia must meet the criteria below:
  • You are a permanent resident in Malaysia with My PR card or
  • You have a valid Malaysia long term visa (total duration of visa must be one year and above) in the passport, e.g. employment/ student/ dependent/ spouse/ MM2H visa/ residence pass/ digital nomad visa
Foreigner without long term visa in Malaysia  
  • We do not accept visa applications from those who are under short social visit pass such as tourists, short-term business travelers and foreigners transiting in Malaysia, holder of 6-month visa (e.g. 6-month professional visit pass, student pass), visit pass (temporary employment) with single entry visa
Area of coverage  
  • The Embassy of Japan in Kuala Lumpur only accepts visa applications and visa inquiries from Kuala Lumpur, Selangor, Negeri Sembilan, Malacca, Pahang and Johor Residents.
  • For residents of other states, please refer to the list below and submit your visa application at respective consulate office.
     
Consulate-General of Japan (Penang) 
Cover Area: Penang, Kedah, Perlis, Perak, Kelantan, Terengganu

Consular Office of Japan (Kota Kinabalu) 
Cover Area: Sabah, Sarawak, Labuan
 
Please refer to respective Consular Office for inquiry
 
5 working days  
  • It takes at least 5 working days to process your visa application. Visa application process might take a longer time if Consul request for additional documentation after you have submitted your visa application at the visa counter. We do NOT have expedited services.
No mail application  
  • Applicants need to visit the Embassy in person to submit all visa application documents. The Embassy DO NOT accept any applications/visa documents by mail/post.
Visa validity  
  • Single Entry Visa is only valid for 3 months. You must enter Japan within this time frame. Therefore, we will NOT accept any visa applications more than 3 months before your departure date.
  • You may submit your visa application within 3 months prior to your travel (including month of travel)
Third party submission/collection  
  • In principle, the visa applicants need to visit the Embassy in person. However, third party submission is allowed with original letter of authorization from the visa applicant for the circumstances below:
          
         1.  Travel agent can submit visa application and collect passport on behalf of their client.
         2.  Family visa application where the main visa applicant must come personally to submit visa application and collect passport with original authorization letter from the family members excluding minor/underaged children.
 
If the applicant is a minor, one of the parents has to submit the visa application on behalf. Authorization letter is not required. 
 
         3.  For business purpose or training/employment visa application with COE – If more than one visa applicants are from the same company, only one of the visa applicants or company representative can submit visa application and collect passport on behalf with original authorization letter from the applicant.
         4.  Applications for diplomatic/official visas submitted by a representative of their organizations is allowed.
 
Your passport  
  • Embassy will keep passports while processing visa applications
  • No 6 months rules. As long as your passport is valid during the time of your stay in Japan, it should not be a problem.
  • Your passport must have at least 1.5 blank pages left.
 

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Application Procedure and Processing Time

 
  • In general, it takes 5 working days to process visa application. (ex. If you apply on Monday, you can collect your passport on Friday afternoon (between 2:00pm to 3:30pm). Embassy holidays are not counted as working days.)
 
  • However, visa application process may take more than one month depending on the visa/circumstances. Embassy recommend that you apply for a visa approximately 2 to 3 months before your departure date. We do NOT have expedited services.
 
  • If you missed your visa submission appointment, please reschedule your appointment (by email only). You cannot walk into the Embassy without rescheduling your appointment by email and need to wait for us to confirm the new date and time for visa submission.
 
  • Change of appointment details cannot be done last minute/one working day before the date of appointment. You need to reschedule your appointment to a later date. Any changes made during weekend, will be replied on the next working day. You have to wait for the Embassy to reply and confirmed the new date of appointment.
 

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Embassy location, Passport collection time

 
•  Please come to collect your passport on the “collection date” stamped on your receipt. Collection time : afternoon 2:00 to 4:00 pm. If you missed your passport collection date stated on your receipt, you can collect your passport, anytime between 2:00 to 4:00 pm (Monday to Friday, except Embassy Holiday) after the date of collection.
 
• No parking available, it is advisable to take public transport.
 
• The Embassy DO NOT accept any applications by mail/post.
 
 
Location
Embassy of Japan in Kuala Lumpur
No. 11 Persiaran Stonor,
Off Jalan Tun Razak,
50450 Kuala Lumpur,
Malaysia

Click here for Google location map

Nearest train station, LRT Ampang Park station or MRT Conlay station
 
Office hour
Click here
(by appointment only)
 
  

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Fees

 
  • Malaysia Nationals are exempt from visa fees. (Some countries and regions are also exempt from visa fees. Please check the Visa Fee Exempt list  to find out if your visa fee is waived. )
  • For other nationalities, please refer to the link here.
  • We accept CASH only. We DO NOT accept personal checks, credit cards, e-wallet payments. 
Citizens of the following countries are exempt from paying visa fees
 
Armenia
Australia
Austria
Azerbaijan
Bahamas
Bangladesh
Barbados
Belarus
Belgium
BNO (British National Overseas)
Bulgaria
Canada
Colombia
Costa Rica
Croatia
Cyprus
Czech Republic
Denmark
El Salvador
Estonia
Germany
Georgia		 Honduras
Hong Kong S.A.R
Hungary
Iceland
Ireland
Italy
Jordan
Kazakhstan
Korea
Kyrgyzstan
Latvia
Lesotho
Lithuania
Luxembourg
Macau S.A.R
Macedonia
Malaysia
Malta
Mauritius
Mexico
Moldova
Monaco		 Netherlands
New Zealand
Pakistan
Philippines (only for Temporary Visitor visa and Entertainer visa)
Poland
Portugal
Romania (only for Temporary Visitor visa)
Russia
San Marino
Slovakia
Slovenia
Spain
Suriname
Sweden
Tajikistan
Turkmenistan
Ukraine
USA
Uzbekistan
 
 

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Visiting Japan

  • After April 29, 2023, pre-registration for quarantine procedures on Visit Japan Web are no longer required, however, you can still use Visit Japan Web to pre-register for "Immigration", "Customs" and "Tax-free Shopping Service" (Optional). 
Visit Japan Web

 

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Contact

 
JAPAN VISA INFORMATION HOTLINE
(TOLL FREE CALL)		 WebRTC 
  • Available in English, Vietnamese, Russian and Ukrainian: 24 hours/7 days a week
Foreign Residents Support Center
(Immigration Services Agency) 		 81-3-5796-7112
  • Available in Japanese, English, Chinese, Korean, Spanish, Portuguese, Vietnamese, Tagalog (Filipino), Nepali, Indonesian, Thai, Cambodian, Burmese, Mongolian, French, Sinhalese, Urdu.
  • 8:30 AM - 3 PM (JST)/weekday
The Ministry of Health, Labour and Welfare of Japan 81-3-3595-2176
  • Available in Japanese, English, Chinese, and Korean.
  • 9 AM - 9 PM (JST)
The Embassy of Japan in Malaysia 03 - 2177 2600 (General)
Mon-Fri 8:30 AM to 12:30 PM, 1:30 PM to 4:30 PM
 

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